Your privacy matters. This policy explains what personal data Minm Solutions BV collects when you visit this website or reach out through the contact form, how it is used, and what rights you have under the General Data Protection Regulation (GDPR).
2. Data we collect
When you submit the contact form on this website, we collect:
- First name and last name — to address you correctly
- Email address — to reply to your inquiry
- Project type — to understand your needs
- Message content — the description you provide of your project
When you visit the website, your browser may transmit standard technical data such as your IP address, browser type, and operating system to our hosting provider. This data is not used to identify you personally.
3. Purpose and legal basis
We process your data solely to:
- Respond to your project inquiry or question
- Assess whether a collaboration may be a good fit
The legal basis is your explicit consent (Art. 6(1)(a) GDPR), which you give by checking the consent checkbox in the contact form, and our legitimate interest (Art. 6(1)(f) GDPR) in responding to business inquiries.
We do not use your data for marketing, profiling, or automated decision-making. We do not sell or share your data with third parties for their own purposes.
4. Form processing via Formspree
Contact form submissions are processed by Formspree, Inc. (USA), which acts as a data processor on our behalf. Formspree receives your form data solely to forward it to our inbox. They are bound by a Data Processing Agreement and comply with GDPR through Standard Contractual Clauses. For more information, see Formspree's Privacy Policy.
5. Retention
Your data is retained only as long as necessary to handle your inquiry and any resulting collaboration, or for a maximum of 2 years after last contact, whichever comes first. You may request deletion at any time (see section 7).
6. Weather feature & geolocation
This website uses your browser's Geolocation API (only if you grant permission) to display a weather-adaptive visual theme. Your coordinates are sent to Open-Meteo (open-source, EU-based) to retrieve current weather data, and to Nominatim / OpenStreetMap for a city name. No location data is stored on our servers or logged by us. Both services are free, open-source, and do not require an account.
7. Your rights (GDPR)
Under the GDPR, you have the right to:
- Access — request a copy of the data we hold about you
- Rectification — correct inaccurate data
- Erasure — request deletion ("right to be forgotten")
- Restriction — ask us to limit processing in certain circumstances
- Portability — receive your data in a structured, machine-readable format
- Objection — object to processing based on legitimate interests
- Withdraw consent — at any time, without affecting the lawfulness of prior processing
To exercise any of these rights, email thomasbeirens@minm.be. We will respond within 30 days.
You also have the right to lodge a complaint with the Belgian data protection authority: Gegevensbeschermingsautoriteit (GBA) — www.gegevensbeschermingsautoriteit.be
8. Cookies
This website does not use tracking cookies, analytics cookies, or advertising cookies. No cookie consent banner is required. The only browser storage used is for in-session JavaScript state (no persistent cookies are set).
9. Security
We take reasonable technical measures to protect your data in transit and at rest. Form submissions travel over HTTPS. We do not store form data in a database — submissions are delivered directly to our email inbox.
10. Changes to this policy
We may update this policy occasionally. The "last updated" date at the top will always reflect the most recent revision. Continued use of the website after changes constitutes acceptance of the updated policy.
11. Contact
For any questions about this privacy policy or your personal data, contact us at:
thomasbeirens@minm.be
Minm Solutions BV · Belgium
